OSU's International Travel Registry

Global COVID conditions remain fluid; many countries are designated “high-risk” Level 3 or 4 by US DOS/CDC advisories. In these instances, Undergraduate and Graduate Students need to contact [email protected] for further instructions.

Faculty/Staff will need to contact their Senior Administrator for approval.

Please review OSU’s International Travel Policy and register
each time you prepare to travel abroad.

Student Registry

For individuals who are...

Undergraduate students
Graduate students
PhD students

Register Student Travel


Employee Registry

For individuals who are...

Faculty/Staff, Graduate Assistants/Teaching Fellows,
Post Docs, Volunteers

Register Employee Travel


Proxy Registry

For individuals who are...

Registering travel for someone
other than themselves

Register Proxy Travel


Log back in to your account

Who Should Register

The registry is designed to capture travel information for all faculty, staff, and students traveling internationally for university-related activities such as courses, conferences, internships, research, professional or club activities, etc. All faculty, students and staff members are required to register their university-related travel. Once you have completed your travel registration, you will be sent a copy of the insurance ID card for the Travel Accident & Sickness Plan. 

Students who are enrolling in an education abroad program or internship through the Office of Global Opportunities will be automatically registered and do NOT need to complete this travel registry. 

When to Register

In most cases, you should register as soon as you have the following:

  • Confirmed travel dates and location(s)
  • Contact information for yourself abroad and an emergency contact
  • Passport (in case you lose your passport)

Registry Benefits

  • Automatic enrollment in the Travel Accident & Sickness Plan which includes access to the 24/7 safety and security emergency services.
  • In the event of an emergency, this registry will enable OSU to locate and contact you to coordinate help.
  • The registry allows travelers to securely store a copy of their passport

Travel Support Services

The Oregon State University Travel Registry is a confidential and secure database for maintaining key travel information for all OSU affiliates conducting university-related international travel. The Travel Registry is the official and authoritative source of traveler information that forms the basis for the university’s emergency response protocols and communications strategy (e.g., alerts, warnings, evacuation notices) when responding to an emergency or critical incident abroad. University-related travel includes travel that is led by university faculty and staff; promoted by faculty, staff and units; funded by the university; or where credit or degree requirements are fulfilled.

Insurance Costs

Insurance costs for individuals who register as employees (faculty, staff, graduate assistants, post docs, volunteers) are centrally funded by OSU, so the traveler or the traveler's department will not pay for insurance costs.

Students will be given the opportunity in the registration form to provide an index to bill for their insurance costs.

If an index is not provided, the student's account will be billed at the end of the month in which their trip begins. The cost for the insurance plan is $2.10/day and will be billed for the total number of days the student enters in their travel registration itinerary.